LingoHub allows you to customize how initial segment statuses are automatically assigned when importing new files, updating existing source texts, or uploading empty segments.
Configuring default workflow statuses
To define default status rules for your project:
Click Projects in the top navigation bar and select your project from the overview list.
Go to Settings, then Workflows tab.
Configure the default status drop-downs for both Source language and Target languages.
Available customization options
Below are the configurable automation triggers and available status options:
Language type | Trigger condition | Available default statuses |
Source language | New segments | Draft, Approved |
| Updated segments | No change, Draft, Approved |
| Empty segments | No change, Draft, Approved |
Target languages | New segments | Blocked, New, Stale, Rejected, Draft, Translated, Approved, Not translatable |
| Updated segments | No change, New, Draft, Translated, Approved |
| Empty segments | No change, New, Draft, Translated, Approved |
| Segments with updated source text | No change, New, Stale, Draft, Translated, Approved |
Workflow impact on LINA
The default target status you choose directly impacts LINA's behavior:
Assigning LINA (as Translator or Agent): If new or updated segments are set to a status in the Needs editing stage (such as Draft or New), LINA will automatically pick them up for AI translation.
Preventing automatic AI processing: If new segments are set to Blocked (Not ready) or Approved (Done stage), LINA will not process them.
⚠️ Important: Always verify your workflow settings and statuses under Project settings, Workflows before assigning LINA as a Translator or Agent. This prevents unintended AI processing or missing translations.
Need more help?
Couldn't find what you were looking for? Reach out to our team at [email protected], and we will gladly assist you.